Project Assistant (AVRR)

POST DESCRIPTION
Organizational Context and Scope
 

Introduction
The International Organization for Migration (IOM) presence in Azerbaijan dates back to 1996. IOM has been implementing a variety of projects in line with its mission to assist the Government of Azerbaijan in meeting the operational challenges of migration, advance understanding of migration issues, encourage social and economic development, and uphold the human dignity and well-being of migrants.
Assisted Voluntary Return and Reintegration (AVRR) is one of the core areas of IOM expertise and a field in which the organization has over 45 years of experience. As a core activity of IOM, AVRR activities provide vital assistance to thousands of migrants returning home every year. Building on the experience and a worldwide network of offices and partners, IOM's AVRR programmes promote international dialogue and cooperation on migration management issues among host countries and
countries of origin. IOM's assistance may include counseling of voluntary returnees, acquisition of travel documents, provision of medical or other escorts, departure, transit, and arrival assistance, as well as delivery of reintegration support.
 

Context
Under the overall supervision of the Chief of Mission, direct supervision of the Senior Programme Assistant, the Project Assistant (AVRR) will support in the administrative tasks of the "Assisted Voluntary Return and Reintegration" projects.

Responsibilities and Accountabilities
1. Provide assistance in operational return and reintegration for individual returnees on a case-by-case basis upon the request of sending missions.
2. Support and track cash/in-kind reintegration assistance implementation, offering administrative help to returnees via email, phone, and in-person for income-generating activities and housing-related assistance.
3. Monitor the reintegration process by providing support to returnees, coordinating with Sending Mission caseworkers, and assisting with document preparation and reporting per donor requirements.
4. Provide return-related administrative information upon request from IOM missions, including:
a. Collect ZIRF counseling inquiries and pre-departure assistance requests.
b. Update Country Fact Sheets and Reintegration Support Info Sheets.
c. Organize virtual counseling sessions for potential returnees.
5. Assist in developing and maintaining databases, monitoring regular updates and accuracy in the mission's return and reintegration information.
6. Perform assigned administrative tasks to ensure the smooth operation of the AVRR Unit, supporting day-to-day activities and maintaining efficient workflows.
7. Support supervisor with coordinating refugee resettlement program departures to the US, Canada, Australia, Europe, and other countries by following internal procedures, scheduling interviews, helping with medical screenings, providing pre-departure instructions, and managing departures based on each receiving country’s requirements.
8. Undertake duty travel as required.
9. Perform such other duties as may be assigned.

Required Qualifications and Experience
EDUCATION
- High school diploma with at least four years of relevant work experience in the area of project implementation and reporting, or;
- Bachelor’s degree in Social Science and Economics from an accredited academic institution with two years of relevant work experience in the above fields.
 

EXPERIENCE
- Experience in international agencies UN Agencies, International Organizations, and International specialized NGOs) is desired;
- Good knowledge of UN, IOM, International Organizations and NGO mandates and programmes in the area of migrants' rights in humanitarian assistance is desired;
- Experience liaising administrative procedures with governmental and diplomatic personnel and other national/international institutions.
 

SKILLS
- Excellent computer skills, high proficiency in using office software packages (MS Word, Excel, etc.), and knowledge of spreadsheet and data analysis are an added advantage.
- Excellent communication and representative skills (written, oral, cross-cultural) and ability to work in a team setting.
- Ability to multitask and deal with stressful situations and ability to adapt within the working
- environment.
- Excellent organization skills, time management, analytical and problem-solving.
- Ability to work efficiently and accurately with a keen attention to detail.
 

For more information, take a look at the document below. To apply, please click here.