Procurement Assistant

Job Posting: 13/Jan/2021

Closure Date: 27/Jan/2021, 11:59:00 PM

Organizational Unit: FEAZE

Job Type: Non-staff opportunities

Type of Requisition: PSA (Personal Services Agreement)

Grade Level: N/A

Primary Location: Azerbaijan-Baku

Duration: 6 month (with possible extension)

Post Number: N/A

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FAO seeks gender, geographical and linguistic diversity in its staff and international consultants in order to best serve FAO Members in all regions.

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Qualified female applicants and qualified nationals of non-and under-represented member countries are encouraged to apply. 

Persons with disabilities are equally encouraged to apply. 

All applications will be treated with the strictest confidence.

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Organizational Setting: 

FAO Partnership and Liaison Office in Azerbaijan 

Reports to: 

Ms. Melek Cakmak, FAO Representative

Technical Focus

Under the direct supervision of Head/Representative of FAO Partnership and Liaison Office and in close coordination with the Deputy Head and Administrative Unit, the Procurement Assistant will perform the following tasks:

Tasks and responsibilities: 

• Assist procurement activities for Joint FAO-WFP coordination of Food Security Working Group;
• Review and prepare routine documentation and correspondence related to assigned procurement actions, including, but not limited to: identification of potential suppliers , preparation of invitations to bid, bid summaries, purchase orders and/or contract, simple contractual amendments, renewals; obtain clarifications when necessary; 
• Follow-up on purchase orders and contracts: monitor receipt of order confirmation, shipment and receipt of goods and services, receipt of performance bonds or other necessary documentation; 
• Review invoices of incoming goods, transportation services and custom’s clearance fees for accuracy; bring to the supervisor’s attention any discrepancies which may arise, prior to processing the payment; 
• Arrange the delivery of goods to their final destinations; 
• Report on the status of procurement actions; 
• File documents and correspondence and database records related to procurement actions, assigned tenders, purchase orders and contracts; 
• Run periodic reports, taking action as requested; 
• Ensure data input into systems as accurate; 
• Review with the supervisor problems and discrepancies related to assigned actions; 
• Perform other related duties as required

CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING

Minimum Requirements:  

• Minimum three years of experience on procurement. Experience with UN administrative policies and procedures will be plus 
• University degree in business administration, international relations, economics, procurement and other social sciences 
• Fluency in English and Azerbaijani while Russian will be considered as an asset 
• National of Azerbaijan or resident in the country with a work permit

FAO Core Competencies:

• Results Focus
• Teamwork
• Communication
• Building Effective Relationships
• Knowledge Sharing and Continuous Improvement 

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Please note that all candidates should adhere to FAO Values of Commitment to FAO, Respect for All and Integrity and Transparency.

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 ADDITIONAL INFORMATION

• FAO does not charge a fee at any stage of the recruitment process (application, interview meeting, processing).
• Incomplete applications will not be considered. If you need help, or have queries, please contact: Careers@fao.org
• Applications received after the closing date will not be accepted.
• Only language proficiency certificates from UN accredited external providers and/or FAO language official examinations (LPE, ILE, LRT) will be accepted as proof of the level of knowledge of languages indicated in the online applications.
• For other issues, visit the FAO employment website: http://www.fao.org/employment/home/en/

HOW TO APPLY

To apply, visit the recruitment website at Jobs at FAO and complete your online profile. Only applications received through the recruitment portal will be considered.



Candidates are requested to attach a letter of motivation to the online profile.

If you need help, or have queries, please contact: Careers@fao.org

 

FAO IS A NON-SMOKING ENVIRONMENT